Workflowy has a unique ‘single-page’ and outline structure. Notion’s search offering, on the other hand, is slower and does not offer precise parameters compared to Workflowy’s. You can create custom search parameters and find the necessary information with advanced search operators. Workflowy’s search function is more powerful than Notion’s when browsing your notes. Extensive keyboard shortcuts are more powerful in Workflowy than in Notion, which means that you can quickly re-organize a document, project, or task list without touching your mouse. Some studies suggest that not using keyboard shortcuts can cost you eight days annually. According to research, using a keyboard shortcut to complete a task cuts the time it would take to achieve the same action using a graphical interface in half. One of the easiest ways to speed up your workflow is through keyboard shortcuts. It might not be practical to switch to Notion if you currently find these features an essential part of your work: Keyboard shortcuts Though it offers interesting features, Notion might not have everything you require. Why you may not want to switch from Workflowy to NotionĪs you can see, Workflowy and Notion have some significant differences, but this does not mean that you should succumb to the shiny toy syndrome. This allows you to view your information and project in different contexts. The same information can be reorganized into a table, list, board, gallery, calendar, or timeline. Thanks to database views, you can look at the same database from a different perspective. Notion also makes it easier to look for and apply templates and offers a more extensive selection of templates to import into your note-taking system. While you can use templates in Workflowy, you need to copy and paste them or use a text snippet, which is more cumbersome compared to Notion’s one-click solution. ![]() You can replicate the structure of a note with only one click and focus on work that actually matters. Thanks to Notion’s templates, you can write notes more quickly and efficiently. It is a waste of time and effort to keep recreating the same elements. In contrast, only some project management features are available in Workflowy, such as task lists and Kanban boards. Simply drag and drop blocks to create the dashboard, document, or an entire system interconnecting different elements. With features such as calendars, task lists, Kanban boards, database views, and templates, you can design a workflow that suits your needs. Thanks to Notion’s customizability, you can create a personal productivity workflow that works for you. While collaboration is also possible in Workflowy, it is not as robust as Notion’s team features, and is limited to sharing your database and assigning tasks only. As such, Notion is the perfect app for working in a team with features such as comments, mentions and reminders. ![]() You can create team dashboards, project lists, and documents and share them with your team members. When it comes to collaboration, Notion is the gold standard amongst tools for thought. If we dig a little deeper, there are several key distinctions to consider before switching from Workflowy to Notion. While both Workflowy and Notion allow you to collect and organize notes via desktop and mobile devices, this only touches the surface of their features. Why you may want to switch from Workflowy to Notion If you are thinking of migrating, here are some things to consider before switching from Workflowy to Notion. A great alternative with similar features to Workflowy is Notion. However, it requires an entirely different way of thinking about your note-taking system, and may not be the perfect fit for everyone. Researchers, writers, students, and anyone who has difficulty keeping track of information will find it helpful. Workflowy is an excellent solution for people who struggle to stay organized.
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